Laptop Preorder and Tracking System

Goal

Allow preorder and downpayment, manage order status, allow final payment (or tracking), Track system service codes and service

Preorder System

Online syste, open to the public. People can log in and complete preorder. Users must create a login account first, varified by email address brfore preorder can be completed. (Username, password address info, school affiliation)

Fields

First, Middle, Last Name Street 1, Street 2 City, District, school affiliation.

Occupation
Teacher
School Administrator
School IT Personal
Student
Other

Use
school lab
school admin
school server
teaching station
teacher (school owed)
teacher (personal)
Student (personal)

System List

Name Desciption Feature set Cost
Base For Elemenary schools E6400, 2GB, 80GB, Edubuntu $200
Deluxe For High Schools E6410. 2GB, 160GB, , Edubuntu $270
Server For School Administrative Daatabase ...Opensys $...

  • Shipping/handling/environmental $30
  • Quantity
  • Prices/features should be stored in tables for flexibility
  • Delivery (<10) $.50/mile GST (non school) 12.5%
  • Base Configuration 2gb ram, 80gb HD, Edubuntu
  • Prices are estimates, based on current prices. You will be notified exact price at order time, with option to withdraw
  • Due before procurement time: 50%, Balance (100%) due at Delivery. No computer will be released until paid in full
  • Laptops warranted for 30 days if not abused, OS not changed, and not worked on by anyone else.
  • Preorders not active unless 50% of estimated cost is paid, Balance due on delivery.
  • Display printable order.
  • May loging to change, and get status

Order tracking

This subsystem is used by the project administrator in Belize, and/or managers in the US

  • Display Current Orders, Delete and modify orders. Enter final cost (preorder cost is estimate)
  • Enter Amount Paid, with dates. Payments may be one, or many (most are down payment and final payment)
  • List system elgible for procurement (50% paid, over-ridable by admin)
  • Track if procurement order has been made for a particular preorder, date of order, and arrival data.

Sales Tracking

This subsystem is used by the project administrator in Belize, and/or managers in the US

Used to track systems sold, map systems to service codes, manage service dates and service costs

When delivered track store:

  • Date of delivery for this system
  • Associated preorder/order
  • Enter service done, time, and cost
  • System Service Dates/Solutions
  • Order History (SN, Date, Note)

Procurement Tracking

Keep track of each system ordered for procurement, it's price SN, histry

  • Date or Procurement order
  • Amount
  • SN (assigned whne recieved)
  • Order assigned to
  • Device History (Date Note)
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Topic revision: r1 - 2013-09-26 - JimSkon
 
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